The short answer: we recommend booking a photo booth 2 to 4 weeks ahead, and earlier for Saturdays, holidays and peak wedding season, when dates fill first. Here is the full timeline from first inquiry to your gallery, so you know what happens when.
When to book
| Event | Book |
|---|---|
| Most parties and company events | 2 to 4 weeks ahead |
| Saturday weddings, May to October | As soon as you have a venue and date |
| December holiday parties | As early as you can; Friday and Saturday nights go first |
| Custom wraps or builds | Allow time for design and production; see custom builds |
| Next week? | Still ask. If the date is open, we can often make it work |
The booking timeline
- Inquiry. Tell us your date, venue, guest count and booth on our inquiry form. We reply with availability and an exact quote.
- Agreement and retainer. A signed agreement plus a 50% retainer confirms the booking and holds your date. Until then, the date is open to others.
- Design questions. Once you sign, we send a few questions about your print design and any add-ons, with your files due 7 days later if the event is more than 30 days out, 3 days if it is within 30, or 1 day if it is within 14.
- Design and proofs. We design your template from your colors, names, logo or invitation, and you approve it.
- Final details, about a week out. We confirm the timeline, booth spot, power and load-in with you or your venue.
- Balance. The remaining balance is due 7 days before the event.
- Event day. We arrive early to set up, run the booth with an attendant and break down afterward.
- Gallery. Your online gallery arrives within 48 hours.
Payment
- Weddings and parties: Zelle, credit card, ACH bank transfer or Venmo.
- Companies: Zelle, ACH bank transfer or check.
- Credit cards carry a 3% fee. A late balance carries a $50 per week late fee.
If plans change
- Cancel more than 30 days before the event: full refund, retainer included.
- Cancel within 30 days: the retainer is non-refundable.
- Reschedule: one free reschedule with 30+ days’ notice, subject to availability; $150 after that.
More questions to ask any vendor are in our photo booth questions checklist, and every price is in the LA price guide.
Check your date
It takes a minute, and we reply with availability and an exact quote.
Check your dateFrequently asked questions
How far in advance should I book a photo booth?
We recommend 2 to 4 weeks ahead, and earlier for Saturday weddings in peak season and December holiday parties, when dates fill first.
Can I book a photo booth last minute?
Ask anyway. If the date is open, we can often make it work.
How do I reserve a photo booth date?
A signed agreement plus a 50% retainer confirms the booking and holds your date. The balance is due 7 days before the event.
What is your cancellation policy?
Cancel more than 30 days before the event for a full refund, retainer included. Within 30 days, the retainer is non-refundable. One free reschedule with 30+ days' notice, subject to availability.
When do I get my photos?
Guests get their photos instantly by text, email or QR code, and your online gallery arrives within 48 hours.
Hitik Patel founded LA Glam Booth in 2022 after a decade behind the camera. His team has produced 1,000+ events and 250,000+ photos for couples and brands including UNIQLO, Netflix and Peacock.
